Internal call for applications to fill a position: Normative and legal affairs for the City authorities II

Republic of Serbia

CITY OF SMEDEREVO
City Administration of the City of Smederevo
No. 02-82/2023-09
Date: 25 April 2023
SMEDEREVO

Pursuant to Articles 4, 82, 83 and 84 of the Law on Employees in Autonomous Provinces and Local Self-Government Units (“Official Gazette of the Republic of Serbia”, No. 21/2016, 113/2017, 95/2018, 114/2021, 113/2017 (other law) and 95/2018 (other law), 86/2019 (other law), 157/2020 (other law) and 123/2021 (other law)), Articles 3 and 4 of the Decree on Conducting Internal and Public Calls for Applications to Fill Positions in Autonomous Provinces and Local Self-Government Units (“Official Gazette of the Republic of Serbia”, No. 95/2016 and 12/2022) and the Ruling of the Acting Head of the City Administration of the City of Smederevo on filling a position through an internal call for applications, No. 111-13/2023-09 of 19 April 2023,

the Acting Head of the City Administration of the City of Smederevo announces the following

Internal call for applications to fill a position

I Authority in which the position is to be filled through the internal call:

City Administration of the City of Smederevo, seat: Omladinska 1, 11300 Smederevo.

II Position to be filled through the internal call

Position under serial number 166: Normative and legal affairs for the City authorities II in the Department for the Affairs of the City Authorities, 1 employee, in the rank of Adviser.

III Job description

Job description from the Rulebook on the Organisation and Job Classification in the City Administration, the City Public Attorney’s Office, the Internal Audit Office and the Chief Urban Planner of the City of Smederevo, No. 02-170/2022-09 of 9 September 2022, No. 02-1/2023-09 of 16 January 2023, No. 02-39/2023-09 of 31 March 2023 and No. 02-72/2023-09 of 18 April 2023, for the position under serial number 166: Normative and legal affairs for the City authorities II, in the rank of Adviser:

Job description: Independently performs complex professional tasks within the scope of work of the City authorities; prepares and follows the sessions of the City Assembly and the City Council and processes the acts adopted at the sessions of these bodies; processes the acts adopted by the Mayor; obtains expert opinions from the competent authorities and organisations for the needs of the City Assembly, the City Council, the Mayor and the Head of the City Administration; monitors regulations and takes part in preparing draft and proposed acts within the remit of the City Assembly, the City Council, the Mayor and the Head of the City Administration. Also performs other tasks as instructed by the Head of Section and the Head of Department.

Competences required to perform the tasks of the position

Behavioural competences (information management, task management and achieving results, orientation towards learning and change, building and maintaining professional relationships, conscientiousness, commitment and integrity).

General functional competences (organisation and work of the authorities of autonomous provinces/local self-government in the Republic of Serbia, digital literacy and business communication).

Special functional competences in a specific field of work

1. normative tasks: areas of knowledge and skills (the process of adopting normative acts within the remit of authorities, services and organisations, and public participation; methodological rules for drafting normative acts within the remit of authorities, services and organisations; application of nomotechnical and legal-technical rules for drafting legal acts; preparing and drafting expert opinions and explanatory statements for various legal acts within the scope of work of the authority, service and organisation; methodology for monitoring the implementation and effects of adopted regulations and reporting to the relevant bodies and authorities) and
2. professional and operational tasks: areas of knowledge and skills (methods and techniques of observation, data collection and recording; techniques for processing data and preparing data overviews; methods of analysis and drawing conclusions on the situation in the field; procedure for preparing professional findings; methods and techniques for preparing reports based on specific records; techniques for drafting general, individual and other legal and other acts).

Special functional competence for the specific position

1. Planning documents, regulations and acts within the remit and organisation of the authority

Areas of knowledge and skills (Statute of the City of Smederevo) and

2) Regulations within the scope of the position: areas of knowledge and skills (Law on Local Self-Government, Law on Public Property, Law on the Foundations of the Education System, Law on Public Enterprises, Law on Public Services, Law on Public Information and Media, Law on Culture, Law on Sport, Law on Planning and Construction, Law on the Budget System, Law on Social Protection).

IV Eligibility to take part in the internal call:

Civil servants employed for an indefinite period in the City Administration of the City of Smederevo may take part in the internal call.

Civil servants of the City Administration of the City of Smederevo holding the same rank, or civil servants who meet the conditions for promotion to the rank in which the position to be filled is classified, are eligible to take part in the internal call.

V Requirements for candidates

1. being an adult citizen of the Republic of Serbia;
2. higher education in the scientific field of legal sciences obtained at undergraduate academic studies of at least 240 ECTS credits, master’s academic studies, master’s applied studies, specialist academic studies or specialist applied studies, or at undergraduate studies lasting at least four years or specialist studies at a faculty;
3. having passed the state professional examination;
4. at least three years of work experience in the profession;
5. not having been convicted by a final judgment and sentenced to an unconditional prison sentence of at least six months;
6. not having had employment in a state authority, or in an authority of an autonomous province or local self-government unit, terminated due to a serious breach of employment duties;

VI Professional qualifications, knowledge and skills, or the required competences, assessed in the selection procedure

In accordance with Article 19 of the Law on Employees in Autonomous Provinces and

Local Self-Government Units, in recruitment all positions are available to all candidates under

equal conditions. Candidates are selected on the basis of professional qualifications, knowledge and

skills, that is, on the basis of an assessment of competences.

Special functional competences in a specific field of work will be assessed orally through a simulation.

Special functional competences for the specific position will be assessed orally through a simulation.

Interview with the commission

Motivation for working in the position and acceptance of the values of the local government authority will be assessed through an interview with the commission.

VII Supporting documents to be enclosed with the application to the internal call

The following must be enclosed with the signed application, together with a CV and details of previous work experience:

1. diploma of the educational qualification obtained;

2. certificate of work experience in the profession with a brief description of the tasks the candidate performed, with which qualification and in which rank;

3. proof (certificate) that the candidate’s employment in a state authority, or in an authority of an autonomous province or local self-government unit, has not previously been terminated due to a serious breach of employment duties;

4. certificate of having passed the state professional examination (persons who have passed the bar examination may submit a certificate of having passed the bar examination instead of the certificate of having passed the state professional examination);

5. birth certificate;

6. certificate of citizenship (not older than 6 months);

7. proof that the candidate has not been convicted by a final judgment and sentenced to an unconditional prison sentence of at least six months (extract from the criminal records of the competent Police Administration issued after the announcement of this call);

8. ruling on assignment or transfer to a position in the authority where the candidate works, or a ruling that the civil servant is unassigned;

9. proof of meeting the conditions for promotion (performance appraisal rulings).

Note: All supporting documents must be submitted as originals or as photocopies certified by a notary public (exceptionally, in cities and municipalities where no notaries public have been appointed, the documents may be certified by basic courts, court units, reception offices of basic courts or municipal/city administrations, as a delegated task). Photocopies of documents certified before 1 March 2017 by basic courts or municipal/city administrations may also be submitted as proof.

Article 9 and Article 103 of the Law on General Administrative Procedure (“Official Gazette of the Republic of Serbia”, No. 18/2016, 95/2018 (authentic interpretation) and 2/2023 (Constitutional Court decision)) provide, among other things, that an authority may inspect, obtain and process personal data on facts recorded in official records, unless the party expressly states that it will obtain the data itself.

Attachment: Form 1 (Statement)

Documents on facts recorded in official records are: certificate of citizenship; birth certificate; certificate from the criminal records.

Together with the above supporting documents and the application, candidates must also submit a statement choosing one of the options: that the authority obtains the data recorded in official records, or that the candidate will obtain them personally.

The statement form is published together with the internal call for applications to fill the position.

VIII Place of work

City Administration of the City of Smederevo, Omladinska 1, 11300 Smederevo.

IX Deadline for applications

The deadline for submitting applications to the internal call is 8 (eight) days from the day the internal call is announced on the website or on the notice board of the City Administration of the City of Smederevo, and it runs from 26 April 2023 and expires on 3 May 2023.

X Person responsible for providing information about the internal call

Biljana Stanisavljević, telephone: 026/672-724, ext. 1613,

email: biljana.stanisavljevic@smederevo.ls.gov.rs

XI Address for submitting applications to the internal call

City Administration of the City of Smederevo, Omladinska 1, 11300 Smederevo, marked “To the Selection Commission for the internal call” and stating the position applied for.

XII Contents of the application

The candidate’s first name and surname, date and place of birth, contact telephone number, information on education, and information on work experience with a brief description of the tasks the candidate has performed up to the submission of the application and the responsibilities involved. The application must be signed by hand.

It is expressly emphasised that the supporting documents enclosed with the application to the internal call for the position applied for, together with the completed Form 1 (Statement), must be submitted marked

“To the Selection Commission for the internal call”, in a sealed envelope marked “do not open”.

XIII Selection procedure

The selection procedure is conducted by the Selection Commission for the internal call, appointed by the Acting Head of the City Administration of the City of Smederevo.

Applications that are late, inadmissible, incomprehensible or incomplete, and applications not accompanied by all the required supporting documents, will be rejected.

After the deadline for submitting applications to the internal call has expired, the Selection Commission will review all the applications received and the supporting documents submitted and draw up a list of candidates among whom the selection procedure will be conducted. The selection procedure is conducted only among candidates who meet the advertised requirements for the position to be filled. Candidates among whom the selection procedure for filling the position is conducted are notified in writing of when the selection procedure begins. Candidates are also notified by email, if an address has been provided, and by telephone. At the start of each part, candidates are informed of when the next part of the selection procedure begins. A candidate who does not respond to the invitation to take part in one part of the selection procedure is not invited to take part in the next part.

The selection procedure is conducted in several mandatory stages, in the following order: assessment of special functional competences and a final interview with the commission. Candidates are evaluated at each stage, and only a candidate who meets the predetermined benchmark for the assessment of a given competence at one stage of the selection procedure may take part in the assessment of the next competence at the same or the next stage.

The assessment will take place on the premises of the City Administration of the City of Smederevo, in Smederevo, Omladinska 1.

In the selection procedure, the Selection Commission assesses only those professional qualifications, knowledge and skills, or competences, of the candidates that are specified in the internal call, and in the manner specified in the internal call.

* All expressions, terms, nouns, adjectives and verbs in this internal call that are used in the masculine grammatical gender refer equally, without discrimination, to persons of the female sex. Date of announcement: 25 April 2023

Acting Head of the City Administration of the City of Smederevo

Goran Milentijević